#opnfv-meeting: OPNFV meetings and communication tools

Meeting summary

1. 1. Frank Brockners (frankbrockners, 18:01:13)
   2. Chris Wright (cdub, 18:03:15)
   3. Iben Rodriguez (iben, 18:03:46)
   4. Agree on problem statement (could include (1) “too many meetings with audio”, (2) “meeting overlaps: lack of GTM resources”, (3) “meeting recordings large, hard to handle, no obvious place to store”, (4) “audio issues in large meetings (echo etc.)”) (frankbrockners, 18:04:56)
   5. Review/gather what other communities do (frankbrockners, 18:05:06)
   6. Distill solution approaches and create a recommendation for the TSC (frankbrockners, 18:05:23)
   
   
2. Review/gather what other communities do (frankbrockners, 18:06:14)
   1. https://wiki.opnfv.org/meetings#background_info (iben, 18:06:48)
   2. what is being done with the OpenStack Meetings page #link https://wiki.openstack.org/wiki/Meetings (iben, 18:07:11)
   3. As another reference point here is the OpenDaylight Meeting Page also in text (not table) format. #link https://wiki.opendaylight.org/view/Meetings (iben, 18:07:33)
   4. synchronous communication is extremely expensive (frankbrockners, 18:08:55)
   
   
3. problem statement (frankbrockners, 18:09:27)
   1. key issue: too many meetings that one has to attend and the need for synchronous interaction (frankbrockners, 18:13:18)
   2. consequence is: audio meetings create silos and exclusiveness (frankbrockners, 18:14:20)
   3. audio meetings usually only have a poor record (listening to recordings - if available at all - is time consuming), meeting minutes are sparse (frankbrockners, 18:15:32)
   4. IRC meetings automatically create a good record (frankbrockners, 18:15:57)
   5. IRC is only friendly to people whose working habits are to be in front of a keyboard (frankbrockners, 18:16:39)
   
   
4. solution approaches (frankbrockners, 18:27:50)
   1. try IRC as default for meetings (no audio) (frankbrockners, 18:28:14)
   2. for countries that have difficulty accessing IRC, offer a OPNFV hosted proxy (a la webchat.opnfv.org - which would proxy to freenode) and check whether irccloud would be an alternative for those folks (frankbrockners, 18:29:13)
   3. all of the above are just suggestions (frankbrockners, 18:30:14)
   4. key is fewer meetings (request each meeting owner to clarify _why_ they _need_ a meeting) (frankbrockners, 18:30:27)

Action items

1. (none)

People present (lines said)

1. frankbrockners (68)
2. iben (59)
3. cdub (48)
4. collabot (4)